Minutes of the District 17 Board Meeting, August 20, 2016, at the
Talking Stick Resort and Casino in Scottsdale, Arizona
(Subject to Board approval at the next District 17 board meeting in
Tucson, Arizona, March 4, 2017)


Present: Board members: Darwin Afdahl, Bonnie Bagley, Rod Bias, Robb Gordon, Jeanne Gray, Jim Horton, JoAnne Lowe, Art McHaffie, Felicity Moore, Steve Nordberg, Jerry Ranney, Becky Rogers, Rod Southworth, John Van Ness and Ed Yosses
Also attending a portion of the meeting: Gary Zeiger, Director In Charge (DIC)


President’s Opening Remarks
Jerry Ranney called the meeting to order at 8:00 a.m. He thanked the JoAnne Lowe and the tournament volunteers for putting together a wonderful tournament at a great venue.


Approval May 2016 Minute
John Van Ness noted that the statement under Contract Review – “John Van Ness reviewed the contract for the Tucson Regional and stated it is as good as it gets.” should read “the hotel contract for the Tucson Regional aa revised is as good as it gets.” A motion was made to pass the May 2106 Minutes as revised. The motion was seconded and passed.


Secretary’s Report
Bonnie noted that a card expressing condolences to Jeanne Gray on the death of her husband was sent on behalf of the D17 Board. Free play coupons are available for anyone who needs more.


Treasurer’s Report
Ed Yosses stated there is a trifecta … the Denver Regional sanction fees and the Las Vegas Regional sanction fees were under budget and D17 revenue is under budget, but D17 is still in good shape financially. As of August 11, D17 total assets $102,811.28. The revised budgeted net income is $1,473.00. To date 214 free D17 free plays have been used. Ed stated 2017 D17 Expense Documentation Form was emailed to the D17 Board Members. He asked that the form be filled out and returned to him to avoid the issuance of a 199 IRS form. He is happy to help anyone with who has questions. A motion was made, seconded and passed to accept the treasurer’s reports.


Current Regional
JoAnne Lowe reported that the table count is on track to hit 1600 tables and since the budget was for 1800 tables, there is likely to be a loss. JoAnne noted the tournament is running smoothly, the hotel staff is wonderful with and the players love the venue.


National Board
Bonnie Bagley stated there was a light agenda at the Washington D.C. Summer NABC BOD meeting, which meant there was time for brain storming and discussions on finances, the ACBL relationship with the World Bridge Federation, international bridge, BOD composition and upcoming issues. One passed motion is it is now legal to open 1 NT with an honor singleton. A 2021 Summer NABC in Providence, Rhode Island was approved. The NABC calendar is through 2022 and the next scheduled NABCs is D17 are the 2019 Summer NABC in Las Vegas and the 2024 Fall NABC also in Las Vegas, both at the Cosmopolitan Hotel. The next BOD meeting will be at the Fall Orlando NABC.


Board of Governors
Robb Gordon was unable to attend the BOG meeting. Bonnie reported that, as usual, the BOG reviewed the motions passed by the BOD. It was announced the election for the chair and vice-chair of the BOG will be at the Orlando BOG meeting, Sunday, November 27. There are three candidates for BOG Chair, Richard Popper, current vice-chair, from D4, Bill Arlinghaus, a former BOD member from D12 and Stu Goodgold, from D21. The two candidates for vice-chair are, Barbara Heller, D7 and Linda Trent, D22. Bonnie noted D17 First and Second Alternates are up for reelection in 2018. Robb Gordon is First Alternate and John Grossmann is Second Alternate.


Western Conference
Jerry Ranney reported that Marion Robertson, the WC President, has asked the three WC Districts to appoint two people to a Blue Ribbon Committee to look at the future of the WC and address the financial concerns of D17. It was suggested there be one D17 Board Member and one at large. Jerry Ranney selected Jim Horton and John Grossmann to serve on this committee.


Executive Committee
Jerry reiterated that the D17 free plays need to be signed, some have been received unsigned. Jerry said that he authorized Dan Williams to make more duplicated boards on site at the Las Vegas Regional for web movements, if needed, and would like the D17 Board to authorize this for all D17 Regionals. It was agreed upon. Jerry will contact the DICs and notify them. Jerry reported the RTPs for the Tucson, Mesa Albuquerque regionals were sent to the D17 reps.


Committee Reports
Elections Darwin Afdahl reported that the following board members are up for reelection: Jim Horton, Mesa, JoAnne Lowe, Phoenix, Felicity Moore, Albuquerque, Steve Nordberg, El Paso, Rod Southworth, Wyoming at Large, John Van Ness, Colorado at Large, and Ed Yosses, Denver and all have indicated they are running again. Darwin has notified the Unit Presidents of the deadline for submitting nominations for these positions and will send a reminder before the September 30th deadline.


Grand National Teams (GNT)

Rod Southworth reported he had an article in the ScoreCard requesting input as to how the D17 GNTs can be improved. He received five responses. One suggestion was to have the D17 Finals online, which is done in several districts. Rod presented the Conditions of Contest for online GNT finals. Rod will investigate this for next year. Rod submitted the 2016-2017 D17 GNT Conditions of Contest. He noted the following changes: updating the location and dates, making the following change in 2. of Rules of Play for District Finals “Between 5 and 8 teams in a flight: On Friday, all flights with 5 to 8 teams, inclusive, will play a two-session double round robin to qualify four teams. On Saturday, Flights A, B and C will play a one session semifinal and a one session final.” And upon the advice of the D17 GNT DIC Bill Michael Flight C should play 24 boards instead of 28. A motion was made to accept the D17 2016-2017 GNT Conditions of Contest. The motion was seconded and passed.


North American Pairs (NAP)

Jim Horton stated club qualifying phase of the 2016-2017 NAPs is well underway, ending August 31. The D17 Finals will be held at the Pikes Peak Regional October 14 for Flight B and October 15 for Flights A and C. ACBL provides a subsidy of $700.00 for first place and $300.00 for second place and D17 provides a $200.00 subsidy for third place. The winners receive their subsidy upon participation at the National Finals which are being held at the 2017 Spring NABC in Kansas City, March 8 & 9 for Flight A and March 12 & 13 for Flights B and C. An ad and an article has been sent to be put in the ScoreCard.


I/N& Education

Rod Bias submitted a written report which is attached. Jerry noted that the D17 site license for Learn to Play Bridge in a Day (LPIAD!) is up for renewal. The cost is $200.00 and is in the budget. Rod Southworth said he thinks EasyBridge is a great follow up to LPIAD! The Cheyenne Unit has had great success with EasyBridge.

By Laws

Robb Gordon noted the new By Laws were passed at the Denver Board Meeting and are in your folders. The By Law Committee cleaned up the language as directed and he will report more under Old Business.


Goodwill /Charity

Jeanne Gray reported the 2016 D17 Goodwill Ambassadors have received their pins. Robb Gordon informed the board that Mimi Esser, one of his appointments from the Northern Arizona Unit has passed away, but did receive her pin.


Regional Tournaments

Becky Rogers asked that Ken Horwedel be added to the approved DIC list. Becky stated Ken is again residing in La Vegas and is a hard-working, knowledgeable director. A motion was so made, seconded and passed. Becky reported the Las Vegas Unit Board has made no progress negotiating a new contract with Bally’s. Jerry Ranney noted that flyers should be available at the November Orlando NABC and suggested that there be a deadline of October 15 for the Las Unit to submit a budget and schedule. Becky will do so at the next Las Vegas Unit Board Meeting August 23. Becky stated the changes made in the Denver Regional schedule with the approval of the Regional Tournament Committee are a five session Fast Pairs Series Wednesday through Sunday at 7:30 p.m.; the Saturday and Sunday Choice Pairs and Gold Rush Pairs at 10 a.m., 2:30 & 7:30 p.m. will be two session events with the Fast Pairs at 7:30 p.m.; the Sunday Compact Knockout at 10:00 a.m. & 2:30 p.m. has been changed to Bracketed Teams. The Monday A/X Swiss is changed to A/X/Y Swiss with the brackets being 0-3500/5000/5000+. The Monday B/C Swiss and the Gold Rush Swiss has been changed to 0-3000 Bracket Teams. The Monday Fast Pairs has been eliminated due to poor table count. Becky also pointed out changes to be made on the flyer.


Gary Zeiger, DIC, joined the meeting to report on the tournament. He announced the table count through Saturday morning is 1396.5 which is 63.5 table up from 2014. Gary expects the final table count to be between 1650 and 1700, a bit lower than he expected. He thought the plus of the regional, the venue would overcome the negative, August, would be more significant. He said 1650-1700 is good for August, but 2000 would not be realistic, although there might be some improvement next year. The Knockouts are horrendous, knockouts have been declining, likely because of the masterpoint change several years ago, which inflated masterpoints for the top brackets and deflated them for the lower ones. Gary reported the Pairs games and I/N games are fine and the Pro-Am was down but that was intentional. Gary was asked his opinion of “daylight times.” He stated the locals prefer a daylight schedule and with the exception of Palm Springs, most of the larger tournaments have a standard schedule with the main events at some variation of 1 & 7 p.m. The finish and start times between Daylight events should be five hours to allow the player time for lunch and the time between events for a standard schedule should be five and one half hours to allow players time for dinner. Much discussion ensued about event times. Jerry thanked Gary for his report and input.


Jerry Ranney, as Denver Tournament Chairman, decided to change the times of the Denver schedule from 10:00 a.m., 2:30 & 7:30 p.m. to 10:00 a.m., 3:00 & 7:30 p.m. A motion was made to approve the Denver Schedule with the noted changes. The motion was seconded and passed.


Becky presented Taos Schedule with the following changes recommended by the Regional Tournament Committee: eliminating Gold Rush Pairs on Thursday at 1:00 & 7:00 p.m. and the Single Session Swiss Thursday at & 7:00p.m. and adding Bracketed Teams at 1:00 & 7:00 p.m.; eliminating Gold Rush Pairs and The Compact Knockout Teams on Saturday at 1:00 & 7:00 p.m. and the Single Session Swiss Saturday at & 7:00p.m. and adding Bracketed Teams at 1:00 & 7:00 p.m.; changing the Sunday Flight A/X Swiss to Flight A/X/Y Swiss. In addition to noting that the Flight B NAPs Friday at 1:00 & 7:00 p.m. and the Flight A & C NAPs Saturday at 1:00 & 7:00 p.m. need to be on the flyer, Becky pointed other changes to the flyer. A motion was made to approve the Taos schedule with the proposed changes. The motion was seconded and passed.


Jerry urged the D17 Reps to try to get the budgets and schedules for their regionals to the D17 Board as far in advance as possible to ensure discussion and eliminate the need for email approval.

Finance Art McHaffie said the Finance Committee reviewed the Denver and Taos budgets. Denver budgeted on a table count of 1,950 with a projected surplus of $1,865.00. A motion was made, seconded and passed to approve the Denver budget. Taos budgeted on an expected 1,500 table count and with two corrections (the ACBL sanction fee increased to $4.40 and the Western Conference sanction fee is paid by the D17), a surplus of $17,264 is expected. A motion was made, seconded and passed to approve the Taos budget. A motion was made seconded and passed to offer Denver and Taos the D17 Tournament Regional Plan.


Tournament Coordination JoAnne Lowe noted that the 2016, 2017 and 2018 tournament schedules are in the folders. JoAnne pointed out there are Las Vegas Sectionals sanctioned February 6-10 and March 27-31, 2017.  JoAnne has talked with Bob Lafleur, the Las Vegas President, who is aware and it will be determined which date will remain. Darwin expressed the Tucson Unit’s dissatisfaction of the Phoenix NLM Regional being held one month after the previously scheduled Tucson NLM Regional. JoAnne said she spoke with Steve Reynolds, the tournament chair, who seemed to be OK with the schedule. There was discussion of a Tucson Sectional sanctioned for April 19-22, 2018 and then a Phoenix Sectional sanctioned the following weekend.


Tournament Supplies No Report


Unit Affiliations No Report


Contract Review

Art McHaffie stated the contracts for the 2017 Taos Regional and the 2018 Albuquerque Regional have been received for review.


Web Site Rod Southworth reported he will be adding a Membership Building Page to the website, which will feature outreach programs available, a section of success stories with contact information and resources for financial help. Rod announced that Burke Snowden will be the next featured player and anyone who is interested in being a featured player or has a suggestion for a featured player, please contact Rod. He also encouraged all board members to frequent the D17 web site (http://www.d17acbl.org) and contact him with suggestions and ideas.


ScoreCard Bonnie Bagley announced that an article on Burke Snowden, who was “crowned” the King of Bridge which appeared in the Washington NABC Friday, July 29 Daily Bulletin will be reprinted in the September ScoreCard. The King of Bridge award recognizes a graduating high school senior for their playing record and overall participation in the bridge community. We are all proud of Burke. Bonnie suggested to Rod the article on Burke be put in the news section of the web site.


Grants

Steve Nordberg reported all of the grant money has been disbursed for this year and the units who received a grant are very appreciative. Steve will put an article in the ScoreCard about applying for a D17 Grant.


Old Business


By Laws Revision Robb Gordon reported the By Laws revision was passed at the Denver Board Meeting, but there was some wordsmithing to be done, including adding the effective date of January 1, 2017. That is the reason 2016 elections for D17 Board Members is for two years. Robb presented two transition plans to three year terms, one is to make the two-year term three years in 2017 and the same in 2018 and then in 2019 there would be no election. The second plan is to stagger the reelection terms and then in 2019 four reps would be elected, in 2020 and 2021 five. A motion was made that Transition Plan Two, staggering the elections be adopted. The motion was seconded and passed, effective January 1, 2017.  (The Transition Plan is attached).


Western Conference Task Force Jerry Ranney appointed a D17 Task Force to determine D17’s relationship with the Western Conference in the future, this was before Marion Robertson, WC President formed a Blue Ribbon Task Force. Robb Gordon was appointed chair of the D17 Task Force and reported his committee met and discussed the issues, but had a consensus to wait for the findings of the Blue Ribbon Task Force before going further.

Board Preduplication Task Force After much research and investigation, Jim Horton, the Duplication Committee Chair, recommends D17 continue to use Dan Williams to duplicate the boards for D17 Regionals.


After lengthy discussion, a motion was made to approve the proposed agreement presented by Jim for Dan to provide preduplicated boards for D17 Regionals for $20.00 per set. The motion was seconded. An amendment was made to add to the agreement; 4. A secure room will be provided at the tournaments in which Dan can store the boards and duplicate. The amendment was seconded and passed. The motion passed as amended. Jim’s report and the proposal is attached.


New Business


Board Meetings for 2017 A motion was made to hold the 2017 District 17 Board Meetings at the March Tucson Regional, the Las Vegas June Regional and the Taos October Regional. The motion was seconded and passed.


Bridge Results Jerry Ranney stated it has been questioned whether D17 should continue with Bridge Results at $90.00 per tournament when ACBL Live is provided by ACBL. Fast Results by Jay Whipple provides an on-line bulletin and results for $50.00 per tournament (note … this was misinformation – the results program has merged with ACBL Live, but the online bulletin is available for a $100.00 donation to the Educational Foundation.) A motion was made to subscribe to Fast Results and was seconded. After discussion, the motion passed.


Completed Tournament Report
Jerry Ranney reported the Denver Regional had a table count of 1,921, down 10% from 2015 and realized a surplus of $4,690.00.  Becky Rogers reported the Las Vegas Regional had a table count of 2406 and had a loss of $8,345.00.


The meeting was adjourned at 11:51 a.m.


The next meeting will be 8:00 a.m. Saturday, March 4, 2017 in Tucson, Arizona at the
Tucson Winter Regional.


Respectfully submitted,
Bonnie L. Bagley

Attachments:

GNT Conditions of Contest (approved)
I/N & Education Report
Election Transition
Preduplicated Board Report
Dan Williams Agreement

Extending terms of District 17 Board to 3 years –
1. We could simply make the 2 year terms 3 years upon the next election and then we would have 2 classes of 3 year terms. Every 3 years there would be no election and the other years would see half the board turn over or be re-elected.
Currently our two classes are:
Even Year Elections Odd Year Elections
(2016 elected term is 2017 & 2018)
Albuquerque Arizona at Large Colorado at Large 1 Colorado at Large 2 Denver 1 Denver 2 El Paso Las Vegas Mesa New Mexico at large Phoenix 1 Phoenix 2 Wyoming Tucson
2. We could stagger re-election terms. Here is one scheme:
2017 election:
Arizona at Large, Colorado at Large 2, New Mexico at Large – run for 3 years (2018, 2019, 2020)
Denver 2, Las Vegas, Phoenix 2, Tucson - run for two years (2018, 2019)
2018 election:
El Paso and Wyoming – run for two years (2019, 2020)
Albuquerque, Colorado at Large 1, Denver 1, Mesa, Phoenix 1 - run for 3 years (2019, 2020, 2021)
Terms up for re-election in 2019, 2022, 2025
Denver 2, Las Vegas, Phoenix 2, Tucson
Terms up for re-election in 2020, 2023, 2026
Arizona at Large, Colorado at Large 2, El Paso, New Mexico at Large, Wyoming
Terms up for reelection 2021, 2024, 2027
Albuquerque, Colorado at Large 1, Denver 1, Mesa, Phoenix 1

Duplication Committee Report
By Jim Horton August 9, 2016
Committee members
Chair: Jim Horton
Jerry Ranney Bonnie Bagley Rod Bias

Jerry Raney asked me to chair a committee to see if another duplicator could be found to replace Dan.  It is my understanding that the major complaint about Dan is dirty cards. Dan has a new system to get the dirty cards replaced. This system will be used at the Phoenix regional at Talking Stick Resort. If this is the primary complaint about Dan, that problem may be solved.
As chair of a committee to find a new duplicator I contacted several people and to date no one has come forward with a proposal to do our duplication.
In the process I learned a lot about pre-duplication, the results or which may explain why no one has come forth with a proposal to be our duplicator.
In order to do the job, a new duplicator would need to purchase about 100 sets or boards, 2 dealing machines and other misc. stuff at a coat of about $27,000.
The duplicator will need to put in about 250 hours a year to do the job and will travel approximately 6000 miles a year. S/he will need to transport, load and unload all of the boards and other equipment in his or her vehicle.
The host unit will try to get the duplicator a room at the staff rate if one is available. In any event the duplicator will be pay for his or her own room. Transportation costs, per diem and hotel coats can run as much as $9,000 per year.
After doing this research it is my conclusion that it will not be possible to find a new duplicator at anywhere near the cost we are paying Dan.
Dan would like to continue to be the D-17 duplicator. He considers this his calling and his contribution to the district and the game he loves. After reviewing his costs Dan is requesting that his compensation be raised to $20.00 per set for all sets effective January 1, 2017 (see attached proposed agreement for details).
Note: Documentation on the equipment costs, hours required, and mileage traveled are available on request.
Proposed Agreement
The following agreement is between ACBL District -17 and Dan Williams (Dan) D.B.A. as BigelkBridge. D-17 and Dan wish to enter into an agreement where Dan will provide pre-duplicated bridge boards for use in District -17’s regional tournaments.
This Agreement will go into effect January 1 2017. Either party can cancel this agreement by giving the other 90 days notice.
1. Dan agrees to provide sets of pre-duplicated boards (each set is comprised of 36 bridge boards) for games at D-17 regional tournaments. The number of sets of boards will be determined by the tournament’s Director in Charge (DIC) or their designee and be communicated to Dan in sufficient time to allow Dan to prepare the required sets and deliver them to the DIC within 2 hours of the scheduled start time for the event.
2. The district will play Dan $20.00 per set for all sets to duplicate boards for D-17 regionals.
3 The host Unit will help Dan get the hotel staff rate if one is available. Dan pays for his own sleeping room .
4. A secure room will be provided at the tournaments in which Dan can store the boards and duplicate.
Three weeks before the start of a tournament Dan will contact the DIC and the tournament chair to confirm his readiness. In the event of an unforeseen delay Dan will contact the DIC and the tournament chair as soon as possible.
Dan Williams may be contacted at
6365 Dan Blocker Ave. Unit 103
Henderson NV. 89011
Phone: 970-888-0056
Email: bigelk1999@gmail.com
Web Site: WWW.bigelkbridge.com

Jerry Ranny: President _________________ Date: ______________
Dan Williams: _________________ Date: ______________



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