District 17 is formally governed by a set of Bylaws, created when the District was organized over a quarter century ago, and amended occasionally since.
D17 Bylaws - Effective January 1, 2017
TABLE OF CONTENTS
ARTICLE I Name; Purposes; Offices
ARTICLE II American Contract Bridge League
ARTICLE III District Jurisdiction
ARTICLE IV Membership
ARTICLE V Board of Directors
ARTICLE VI Officers
ARTICLE VII Committees
ARTICLE VIII Amendment of the Bylaws
ARTICLE IX Indemnification
ARTICLE X Miscellaneous
ARTICLE XI Dissolution and Nonprofit Status
ARTICLE I NAME; PURPOSES; OFFICES
Section 1.1 Name. The name of this organization shall be the District 17 ACBL Association. The District 17 ACBL Association is also known as ACBL District 17 and referred to in these Bylaws as the “District”.
Section 1.2 Not For Profit. The District is organized as a not-for-profit social organization under Section 401(C) (7) of the Internal Revenue Code.
Section 1.3 Purposes. The purposes for which the District is organized are: to foster community welfare in the furtherance of the game of contract bridge in its various forms of competition; to promulgate high standards of conduct and ethics to its members and to enforce such standards; to provide organized bridge activities and services to satisfy the social, recreational, and competitive needs of the membership and the community; to conduct tournaments and other competitive events as permitted by the American Contract Bridge League; and to conduct such other activities as may be in keeping with its principal objectives.
Section 1.4 Registered Office/Agent. The office of the District shall be located in the state where the District Secretary resides, provided it shall be located within District 17. The District Secretary shall be listed with all legal entities as the Registered Agent.
ARTICLE II AMERICAN CONTRACT BRIDGE LEAGUE
The District is a separate legal entity that interacts with the American Contract Bridge League (ACBL) and exists for the purposes specified in Article I of these bylaws. In its interaction with the ACBL the District and the ACBL members that reside in the District shall be subject to and abide by the bylaws and regulations of the ACBL as in existence and amended from time to time by ACBL. The District shall conduct its affairs in a manner consistent with the rules, regulations, policies, procedures, and bylaws of the ACBL. No rule, regulation or bylaw adopted by the District shall be inconsistent with or be in contravention of the rules, regulations and bylaws of the ACBL.
ARTICLE III DISTRICT JURISDICTION
The ACBL Board of Directors has final and undisputed authority over District boundaries.
Membership in a District is dependent upon membership in a Unit within the District’s jurisdiction.
ACBL DISTRICT JURISDICTION
A Unit is the geographical area within a District which is presently or may in the future be assigned to it by the Board of Directors of the ACBL. The units within which the District has ACBL jurisdiction are such units as are presently or may in the future be assigned to it by the Board of Directors of the ACBL.
ARTICLE IV MEMBERSHIP
Section 4.1 Member Units. All ACBL units which are or hereafter come into being within the geographical boundaries of the District are automatically Member Units of the District so long as they remain within the District, without requirement of any petition or formal action on the part of the Unit. (ACBL members who are members of any Member Unit of the District shall be deemed members of the District.)
Rights and Obligations. In accordance with the procedures established by the ACBL Board of Directors and the District Board of Directors, the Member Unit Boards of Directors shall have voting rights in connection with choosing the governance of the District.
The Member Units shall be required to abide by the bylaws, regulations, policies, code of conduct, and ethics standards established by the ACBL.
Section 4.2 Individual Memberships in the District. An ACBL member who is a member of any Member Unit is deemed to be a member of the District. He shall remain a member of the District unless and until he
(1) changes his residence to a Unit outside the jurisdiction of the District without requesting and receiving approval to retain his membership in his current Unit.
(2) requests and receives approval to move his membership to a Unit outside of the District.
Section 4.3 Termination of Membership. A member shall remain a member of the District unless and until the member changes his or her residence to a Unit outside the jurisdiction of the District, without taking the necessary steps to retain membership in a Member unit, per ACBL regulations.
ARTICLE V BOARD OF DIRECTORS
The Board of Directors shall consist of between 9 and 15 members with geographic representation. The Board of Directors shall, subject to the restrictions below, increase or decrease the size of the Board of Directors and re-allocate seats for the term beginning the second January after such change is enacted.
Any Unit with at least a population percentage (of the District) of 1/number of District board members shall be guaranteed at least one seat. For example with 14 Board members any Unit with more than 1/14 of the District member population as determined by ACBL statistics for the latest year measured shall be guaranteed at least one seat. For these purposes, only seats subject to election are counted.
No Unit shall have more than two (2) Directors.
The District Director (ACBL Board of Directors) shall be an at-large voting Board member, and shall not be counted against that District Director’s home unit.
The voting area for each Board seat shall be adjusted by the Board from time to time per the above provisions.
Section 5.1. Powers and Duties. The management of all business, property, interests, and other affairs of the District shall be vested in its Board of Directors. Among the powers hereby conferred is the power to impose sanctions upon members in accordance with ACBL rules and regulations, to delegate non-policy making authority to members who are not directors, and in general, to take such other and further actions as may from time to time be necessary to further and implement the purposes and aims of the District as set forth in Article I. The Board of Directors is the sole judge of its own membership.
Membership statistics used in these calculations shall be the most recent available from ACBL as of the District Board vote on the proposed change.
Section 5.2. Directors’ Fiduciary Duties and Standards of Conduct. Each director is subject to a duty of loyalty to the District and a duty of care in the performance of his duties as a director.
Section 5.3. Nomination and Election of Directors.
The term of a Board member is three (3) years, beginning January 1st in the year following election.
Candidates for the board must be members of the District in good standing and not under probation or suspension from the ACBL. Candidates shall nominate themselves by sending notice by mail or
electronic means to the District Election Secretary and the member’s Unit President, who shall notify the Unit Board. Deadline for nominations shall be October 10 prior to the election.
No Board member shall be employed by the ACBL nor receive more than $5000 per calendar year for any contract or assignment.
If there is only one qualified candidate for a particular seat that candidate shall be considered elected and shall be so notified.
If the affected Unit(s) are unable to find a candidate for a particular seat then the Board President shall choose an eligible member from the affected Unit(s) for that seat who is willing to serve and is ratified by the Board. If there are no willing candidates then that seat shall remain vacant subject to the Bylaw provisions for vacant seats.
If there are two or more candidates then an election shall be held. Qualified electors are Unit Board Members in good standing. A Unit board may choose to have live, mail, or email voting. The Unit Secretary or a designee shall be responsible for forwarding witnessed election results to the District Elections Secretary. A Unit must have at least three (3) Board members voting for its results to be included.
The District Elections Secretary or a person(s) designatedi by the District Elections Secretary shall tally the final votes. The unit’s votes shall be weighted in accordance with the percentage of Area member population that Unit has. For example:
i Usually this will be a Unit Secretary for single-Unit elections.
A & B are running.
Unit X, with 500 members votes 3 for candidate A and 2 for candidate B.
Unit Y, with 900 members votes 1 for candidate A and 2 for candidate B
Unit Z, with 100 members votes 7 for candidate A and 8 for candidate B.
Unit X would be counted as 1.0 for candidate A and .66 for candidate B
Unit Y would be counted as .6 for candidate A and 1.2 for candidate B
Unit Z would be counted as .47 for candidate A and .53 for candidate B.
Candidate A total would be 2.07 Candidate B total would be 2.39
Term of office. No director may serve more than 12 consecutive full years.
Section 5.4. Number. The Board of Directors shall consist of between 9 and 15 members. The Board of Directors may adjust its membership in accordance with Article V. All directors must be members in good standing of the ACBL as well as members of a Member Unit.
Section 5.5. Term of Office. Approximately one third of the seats on the District Board shall be filled by election by the Unit Board(s) in that area each year for terms of office of 3 years, the terms to commence at the first Board meeting after the election. All Board Members shall hold office until their successors are elected and qualified or until their sooner death, resignation or removal.
Section 5.6. Regular and Special Meetings. The Board shall establish a schedule for regular meetings. Regular meetings of the Board of Directors shall be held, with proper notice, not less frequently than three per year and not less frequently than one every six months.
Special meetings of the Board may be called at any time by the President, or upon the written request of 25% or more of the members of the Board of Directors. Members of the Board of Directors may participate when feasible in any meeting of such board by means of a conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other at the same time and participation by such means shall constitute presence in person at a meeting.
Remote Meetings - Regular or Special meetings may be held by conference call, webcast or any means that gives every Board Member the opportunity to participate and provided proper notice is given per Section 5.7.
In an urgent situation the President may present for vote an issue via e-mail or postal mail. However, such a vote must pass by unanimous consent of the voting Board members. This also applies to the Executive committee.
Section 5.7. Notice. Notice, written or printed, of any regular or special meeting stating the place, day and hour of the meeting, or means of access in the case of a remote meeting shall be mailed no fewer than 15 days nor more than 45 days prior to the date of the meeting. Notice may be provided only by electronic transmission (e- mail) to those members of the Board of Directors who do not object to such means.
Section 5.8. Waiver of Notice. Attendance of a director at a meeting shall constitute a waiver of notice of such meeting, except where a director attends for the express purpose of objecting to the transaction of business because the meeting is not lawfully called or convened. A waiver of notice signed by the director or directors, whether before or after the time stated for the meeting, shall be equivalent to the giving of notice.
Section 5.9. Participation in Meeting by Conference Telephone. Members of the Board may participate in a meeting through use of conference telephone or similar communications equipment, as long as members participating in such meeting can hear one another.
Section 5.10. Quorum. A majority of the Board of Directors, representing a majority of the member Units shall constitute a quorum for the transaction of business at any meeting of the Board of Directors.
Section 5.11. Vacancies. All vacancies in the Board of Directors, whether caused by resignation, death or otherwise, should be filled by the Unit Board(s) in the affected area. However, if the affected Unit(s) are unable to find a replacement one may be filled by appointment by the President and the affirmative vote of a majority of the remaining directors, provided the replacement Director resides in the affected Area. A director elected to fill any vacancy shall hold office for the unexpired term of his predecessor and until a successor is elected and qualified.
Section 5.12. Removal. A Director may be removed for cause at any meeting of the Board of Directors provided two-thirds of those present. Among the causes for removal would be ACBL Probation and/or Suspension or any action that causes the Director to no longer be a member in good standing, the Director re-locating their primary residence outside the area which elected the Director without giving notice of Resignation, excessive absences, or any serious behavior problem at a District event. These are not inclusive.
Section 5.13. Resignation. Any director may resign at any time by delivering written notice to the President or the Secretary, or by giving oral or written notice at any meeting of the Board of Directors. A director’s resignation will take effect upon delivery of notice unless the notice of resignation specifies a later effective date. Acceptance of a director’s resignation will not be necessary to make it effective.
Section 5.14. Voting by Proxy. Voting by proxy is not permitted.
ARTICLE VI OFFICERS
Section 6.1. Designations. The officers of the District shall be a President, a Vice-President, a Recording Secretary (The Secretary), an Election Secretary, and a Treasurer. All officers shall be elected for terms of one year by the Board of Directors from among their members. Elections shall take place at the final Board meeting of the prior year. Eligible candidates are those whose term extends to the next year, or any Board Member who is known to be unopposed for reelection. The President and Vice-President must have been a Board member for less than one year at the time his or her term begins. Officers shall hold office until their successors are elected and qualified.
Section 6.2. President. The President shall preside at all meetings of the Board of Directors, shall have general supervision of the affairs of the District and shall perform such other duties as are incident to the office or are properly required of the President by the Board of Directors. The President, with the advice and consent of the Board shall appoint committee chairs and fill Board vacancies. The President shall vote on Board matters only in the case of ties.
Section 6.3. Vice President. During the absence or disability of the President, the Vice President shall exercise all the functions of the President. The Vice President shall have such powers and discharge such duties as may be assigned to him from time to time by the Board of Directors. Any limitations on the powers of the President shall apply to the Vice President when he/she is acting as President. The Vice President shall be an ex-officio member of all Board committees.
Section 6.4. Recording Secretary. The Secretary shall issue notices for all meetings, shall keep minutes of all meetings, and shall make such reports and perform such other duties as are incident to the office, or are properly required of the Secretary by the Board of Directors.
Section 6.5 Election Secretary. The Election Secretary is responsible for providing notice of upcoming elections to affected Unit Boards and in the District publication. The Election Secretary is responsible for ensuring that all Unit Board members are aware of all candidates for a position. The Election Secretary may forward biographical material submitted by a candidate to eligible voters but if so must make that service known and available to all candidates for that seat. The Election Secretary shall be responsible for tallying the ballots and information received from the units. The Election Secretary shall make each voting Unit aware of the percentage factor of their vote.
Section 6.6. Treasurer. The Treasurer shall have the custody of all monies and securities of the District and shall keep regular books of account. The Treasurer shall disburse the funds of the District in payment of the just demands against the District or as may be ordered by the Board of Directors and shall render to the Board of Directors, from time to time as may be required, an account of all transactions undertaken as Treasurer and of the financial condition of the District. The Treasurer shall be a member of the Finance Committee. The Treasurer shall perform such other duties as are incident to the office or are properly required by the Board of Directors.
Section 6.7. Delegation. If any officer of the District is absent or unable to act and no other person is authorized to act in such officer’s place by the provisions of these Bylaws, the Board of Directors may, from time to time, delegate the powers or duties of such officer to any other officer, director or other person it may select.
Section 6.8. Vacancies. In case any office shall become vacant by reason of death, resignation, removal or otherwise, the President and the directors then in office may appoint a successor or successors for the unexpired term.
Section 6.9. Compensation and Reimbursement of Officers and Board Members. The officers of the District shall serve without compensation but may be authorized to receive reimbursement of expenditures made on behalf of the District. This includes a per diem expense reimbursement for meetings attended. The District President and the ACBL District Director may receive additional expense consideration at the discretion of the Board.i
Section 6.10. Resignation of Officers. Any officer may resign at any time by delivering written notice to the President, the Secretary, or the Board of Directors, or by giving oral or written notice at any meeting of the Board of Directors. Any officer’s resignation will take effect upon delivery of notice unless the notice of resignation specifies a later effective date. Acceptance of an officer’s resignation will not be necessary to make it effective.
ARTICLE VII COMMITTEES
Section 7.1. Establishment. The President, with the approval of the Board of Directors, shall have the power to create and appoint the members of such standing and special committees as he may deem necessary or appropriate, designate the chairs thereof and assign functions thereto. The members of committees need not be members of the Board of Directors.
Section 7.2 Executive Committee. The Board may designate, in consultation with the District President, from among its directors an Executive Committee. This committee shall have powers as provided by resolution of the Board of Directors except as prohibited by nonprofit law. Rules governing meetings of the executive committee shall be as established by the Board of Directors, or in the absence thereof, by the committee itself.
Section 7.3 Standing Committees
7.31 Finance – To work with the Treasurer on budgeting and planning.
7.32 Contract Review – To review any contracts that would bind the District before they are executed.
To advise Units concerning any contracts the Units are contemplating. The Contract Review Committee should review all contracts for hotels and playing space.
7.33 Charity/Goodwill – To devise and coordinate Charity functions for the District. To oversee the process of adding members to the Goodwill roll.
7.34 Tournament Coordination – To work with Units and the ACBL to ensure that tournaments don’t conflict with each other.
7.35 Education/Intermediate/Newcomer – To promote the game of contract bridge and to facilitate activities that will bring people to the game and to help Units and clubs do the same.
7.36 Disciplinary – To conduct hearings on matters of conduct and ethics. To work with the District Recorder in policing relevant matters involving District members or District events all in accordance with the ACBL Code of Disciplinary Regulations. Appeals of Disciplinary findings shall be forwarded to the President who shall appoint an appellate committee, chaired by a Board member and composed of other District members as appropriate per the ACBL CDR. Nobody serving on the original Disciplinary committee shall serve on the appellate committee.
7.37 Recorder – To receive player memos as well as complaints by members or directors or people participating in sanctioned bridge events within the District. To forward such memos to the ACBL National Recorder when the complaint is determined valid and serious, or when one player accumulates repeated incidents.
ARTICLE VIII AMENDMENT OF THE BYLAWS
These bylaws may be amended, altered or repealed and new bylaws may be adopted by a vote of a 2/3 majority of the members present at any meeting of the members at which a quorum is present, and not otherwise.
ARTICLE IX INDEMNIFICATION
The District shall indemnify any person who is or was a party or is threatened to be made a party to any proceeding by reason of the fact that such person is or was a director or officer of the District, against expenses (including attorneys’ fees), liability, judgments, fines, and amounts paid in settlement actually and reasonably incurred by such person in connection with such proceeding if such person’s conduct was:[a] performed in good faith, [b] reasonably believed, in the case of conduct in an official capacity with the District, that his or her conduct was in the best interests of the District, and, in all other cases, that his or her conduct was not opposed to the best interests of the District, and [c] with respect to any criminal proceeding, had no reasonable cause to believe that his or her conduct was unlawful. However, no person shall be entitled to indemnification under this Article either [a] in connection with a proceeding brought by or in the right of the District in which the director or officer was adjudged liable to the District or [b] in connection with any other proceeding charging improper personal benefit to the director or officer, whether or not involving action in his or her official capacity, in which he or she is ultimately adjudged liable on the basis that he or she improperly received personal benefit. Indemnification under this Article in connection
with a proceeding brought by or in the right of the District shall be limited to reasonable expenses incurred in connection with the proceeding. The termination of any action, suit, or proceeding by judgment, order, settlement, or conviction or upon a plea of nolo contendere or its equivalent shall not of itself create a presumption that the person did not act in good faith or otherwise failed to meet the standard of conduct set forth in this Article.
ARTICLE X COMMITTEES
Section 10.1. Publication. The official publication of the District shall be as designated by the Board of Directors and shall be published by the District. The President shall appoint a District member to supervise the publication. The supervising member need not be a Board member.
Section 10.2. Inoperative Portion. If any portion of the Bylaws shall be invalid or inoperative, then, to the extent reasonable and possible, the remainder shall be valid and operative, and effect shall be given to the intent that portion held invalid or inoperative manifests.
Section 10.3. Interpretation. Whenever the context indicates, the masculine gender shall encompass the feminine and neuter, and the singular shall encompass the plural or vice versa. The headings are solely for organization, convenience and clarity. They do not define, limit or describe the scope of these bylaws or the intent in any of the provisions.
Section 10.4. Books and Records. The District shall keep correct and complete books and records of accounts and shall keep minutes of all proceedings of its Board of Directors and membership meetings.
Section 10.5. Fiscal Year. The fiscal year for the District shall run from January 1 to December 31.
Section 10.6. Loans. The District will not make loans to any director or officer. Any director or officer who assents to or participates in the making of any such loan shall be liable to the District for the amount of such loan until the repayment thereof.
ARTICLE XI NONPROFIT STATUS and DISSOLUTION
Not For Profit Status. This District is not currently incorporated, nor shall it be operated, for pecuniary gain or profit, and it does not contemplate the distribution of gains, profits or dividends to its members. It functions solely for Not For Profit purposes. On the dissolution or winding up of this District, assets remaining after payment of, or provision for payment of, all debts and liabilities of this District shall be distributed according to the regulations and policies of the ACBL. If this District holds any assets in trust, they shall be disposed according to such trust or in such a manner as may be directed by a court of appropriate jurisdiction.
Previous copy of Bylaws:
ARTICLE 1 - Name
Section 1: The name of this organization shall be "District 17 ACBL Association," hereinafter referred to as "the District."ARTICLE II - Area of District's Jurisdiction and Operation
Section 2: The name "American Contract Bridge League" (ACBL) hereinafter shall be referred to in these By-Laws as "the League."
Section 1: The jurisdictional area of the District shall be that area defined by the League as District 17.ARTICLE III - Object
Section 1: The object and purpose of the District shall be:ARTICLE IV - Membership
- To cooperate with and assist the League in the promotion and conduct of duplicate bridge tournaments, and to perform such other functions as may be delegated by the League.
- To promote the highest standards of conduct and ethics for participation in tournaments.
- To seek concerted action on all matters affecting the District by consultation with and recommendations to the District Representative and the National Board of Directors of the League.
- To conduct the Regional tournaments allocated to the District, deciding where and when they shall be held.
- To assist the Units of the League within the area of the District in scheduling and promotion of Sectional tournaments.
Section 1: Additional Units shall be accorded membership or existing Units removed from membership when, as and if the boundaries of the District are redefined by the League.ARTICLE V - Board of Directors
Section 2: Units may be merged into neighboring member Units when, in the opinion of the District Board of Directors, and with the approval of the League, such Units fail to perform their required functions or when such mergers would benefit or promote League activities.
Section 1: The business, affairs, and property of the District shall be conducted and controlled in all respects by the District Board of Directors, hereinafter referred to as "the Board."ARTICLE VI - Election of Board Members
Section 2: The Board shall consist of fourteen representatives or members chosen by the member Units in a manner hereinafter described, plus the District Representative to the National Board of Directors of the League, but in no case shall any Board member be an owner or operator of a bridge club, or receive remuneration on a regular basis from the League.
Section 3: The Board, at its first meeting in each calendar year, subsequent to the seating of members newly elected to the Board, shall elect from among its members officers for the ensuing year. Nominations for officers shall be made from the floor; voting shall be by ballot and majority vote shall elect.
Section 4: The Board may create such standing or special committees as are deemed necessary to promote the objectives of this organization, and delegate to them any of the powers and authority of the Board. Standing committees shall include: (1a) Judiciary Committee - Original Jurisdiction; (1b) Judiciary Committee - Appellate; (2) Unit Affiliations Committee; (3) Executive Committee; (4) Tournament Coordinating Committee; and (5) SCORECARD Committee. The Judiciary Committees shall not have any members in common. Actions of the Judiciary Committees shall become effective at the time fixed by each Committee or its chairperson, and shall be reported to the Board of Directors for the Board's information. Actions of the Unit Affiliations Committee must be approved by the Board before they become effective.
Section 5: The Executive Committee shall consist of a minimum of four Board members plus the President, whose duties shall be to conduct Regional tournaments allocated to the District according to guidelines of the Board, to make such decisions as the President judges must be made between regularly scheduled Board meetings, to recommend to the Directors sites for future Regionals to be held during a particular year, and to perform such other duties as may be directed by the Board.
Section 1: The procedure for Board elections shall be as hereinafter described.ARTICLE VII - Meetings of the Board
Section 2: The Election Secretary shall:
- During August of each year request in writing that each eligible member Unit submit the name of a qualified League member residing within the District area in which the Unit is located, as a nominee for election to the Board for the ensuing two years. The Election Secretary shall notify each such Unit whether it's incumbent Board Representative is seeking reelection. Nominations are to be submitted no later than 30 September. Nominations postmarked after that date will be invalid. If the name of only one nominee is submitted for an area, mailing of ballots shall be dispensed with and such nominee shall be declared elected.
- Upon receipt of the nominations, prepare a ballot for submission during October to each eligible member Unit, listing the nominees for election from its area, and requesting that the Unit vote be recorded exactly as cast by its Board of Directors. Ballots are to be returned no later than 30 November; ballots postmarked after that date shall be invalid.
- Each nominee shall be promptly notified of the other nominees from his/her area.
- Election shall be by a majority vote. When a candidate does not receive better than 50% of the vote, a runoff will be held between the first and second place contenders.
- Runoffs shall be held prior to 25 December.
- In the event a runoff results in a tie, the tie will be broken by the Election Secretary via the flip of a coin done in the presence of an officer of the Election Secretary's home Unit, who will affix his or her signature to documentation confirming the result.
- During August of each year, cause to be published in the District 17 Scorecard notice of the upcoming Board elections and a summary of the relevant election procedures.
- Each member Unit shall be entitled to one vote for each 100 members or major fraction thereof of the Unit membership, but in no case less than one vote. The actual vote for each candidate will be apportioned by the formula ratio:
Number of votes for a candidate divided by the number of Board members voting times votes
entitled a Unit equals the actual vote.
- Where a Board member is elected by a single Unit (Albuquerque, Denver, El Paso, Las Vegas, Mesa, Phoenix and Tucson), election shall be by a majority vote of the Unit Board of Directors.
Section 5: For the purposes of representation on the Board, the District shall consist of six separate areas defined as follows:
- The Election Secretary shall bring any election irregularities to the attention of the President and the Executive Committee. If the Executive Committee determines that a newly elected member was not elected substantially in accordance with the procedures set forth in this Article, the President shall notify the newly elected member and the Unit(s) involved of the irregularity and advise them that the Board of Directors may determine not to certify the election.
- At the next meeting of the Board, the Election Secretary shall present the election report for Board certification. The President previously shall have notified the newly elected members that they may attend the meeting.
- If the Board of Directors, by a two-thirds vote, determines not to certify a newly elected member because he/she was not elected substantially in accordance with the procedures set forth in this Article, or for other good cause, the Election Secretary shall notify the Units involved and an election to fill the unexpired term shall be held as set forth in this Article, with the deadlines for nominee/ballot returns to be determined by the Election Secretary.
Area 1:The state of Arizona
Area 2:The state of Colorado
Area 3:That part of Southern Nevada covered by Unit #373
Area 4:The state of New Mexico
Area 5:That part of Western Texas covered by Unit #159
Area 6:That part of Wyoming covered by Units #421 and #422
Section 6: Representation from each area shall be as follows:
Area 1: Shall elect five members to the Board; one member to be from and elected by Mesa Unit #351, two members
to be from and elected by Phoenix Unit #354, one member to be from and elected by Tucson Unit #356, and one member
to be from and elected by the remaining Units in area 1, excluding Units #351, #354 and #356.
Area 2: Shall elect four members to the Board; two members to be from and elected by Denver Unit #361, and the other
members, not from the same Unit, to be from and elected by the remaining Units in area 2, excluding Unit #361.
Area 3: Shall elect one member to the Board.
Area 4: Shall elect two members to the Board; one member to be from and elected by Albuquerque Unit #374, and the other member
to be from and elected by the remaining Units in area 4, excluding Unit #374.
Area 5: Shall elect one member to the Board.
Area 6: Shall elect one member to the Board.
Section 7: Election to the Board shall be for a term of two years; such term to commence at the first Board meeting of the calendar year following the election. Areas that are entitled to more than one member on the Board shall elect one-half of the total each year to maintain continuity.
Section 8: If at any time the Board of Directors determines that a member of the Board cannot serve the balance of his/her term due to illness, change of residence from his/her area, resignation or other cause, the Election Secretary shall notify the eligible Unit(s) involved and an election to fill the unexpired term shall be held as set forth in Sections 2 and 3 preceding, with the deadline for nominee/ballot returns determined by the Election Secretary. If a Board member moves from his/her area, it is deemed a vacancy has been created.
Section 9: At least every fifth year, the Board shall review the League's membership totals in the six areas of the District for the purpose of determining if a change should be made in the distribution of members of the Board among the different areas to maintain fair numerical representation.
Section 1: A regular meeting of the Board may be held at every District Regional tournament or North American Bridge Championship held in the District; when, in the opinion of the President, it is desirable to do so but, in any event, there shall be at least three meetings within each year. Notice of each meeting shall be made in writing by the President to each member of the Board at least thirty (30) days prior to each meeting.ARTICLE VIII - Officers
Section 2: The President, or any six members of the Board, may call a special meeting of the Board by giving not less than ten (10) nor more than thirty (30) days' notice in writing to each member of the Board, stating the time and place of such special meeting, together with an agenda of the business to be considered.
Section 3: A quorum for the transaction of business at any Board meeting shall be eight members. A majority vote of those members present and voting shall be necessary to enact a resolution.
Section 4: All meetings of the Board shall be held within the area of the District.
Section 5: Board members may not appoint alternates or proxies.
Section 6: Issues or problems arising between Board meetings that the President feels require immediate action and are not within the jurisdiction of the Executive Committee shall be handled as follows:The President shall formulate a proposed solution and poll each Board member by telephone, mail or email, or conduct the necessary interim business of the District which the President feels does not require action of the entire Board.Section 7: Except when the District Board votes to meet in executive session, Board meetings are open and visitors are welcome. Unless requested by the President, non-Board members are not allowed to speak or involve themselves in Board discussions.
Section 8: Any Board member absent from three or more meetings during a two year term may be subject to removal by the District Board of Directors.
Section 1: The elected officers of this organization shall be a President, a Vice President, a Recording Secretary, an Election Secretary and a Treasurer. Officers shall hold office for one year, or until their successors are elected. The terms of the officers shall commence upon their election.ARTICLE IX - Parliamentary Authority
Section 2: Duties of officers:
Section 3: Any vacancy occurring in an office shall be filled by election at the next regular or special meeting of the Board.
- The President shall preside at all Board meetings. Upon election each year, the President shall appoint the standing committees prescribed in Article V, Section 4 of these By-Laws, and any other existing committees; which appointments shall serve in a temporary capacity until approved by the Board at the next Board meeting. The President shall be a member ex-officio of all committees.
- The Vice President shall preside in the absense or inability of the President to serve, and shall perform such other duties as shall be assigned by the President.
- The Recording Secretary shall keep an accurate account of the proceedings of all meetings of the Board, maintain a record of the By-Laws with all amendments and revisions, and conduct such correspondence as shall be assigned by the President.
- The Election Secretary shall conduct annual elections to the Board.
- The Treasurer shall receive all monies due the District, and shall deposit same in such bank or banks as shall be approved by the Board. He/she shall keep proper books of account, prepare periodic financial statements of condition at least once a year, and shall disburse District funds as required.
- The Treasurer shall disburse incidental expenses incurred by Board members and/or committee members performing their duties in accordance with these By-Laws.
Section 1: The rules contained in "Robert's Rules of Order, Revised" shall govern this organization in all cases to which they are applicable, and in which they are not inconsistent with these By-Laws or the special rules of order in this organization.ARTICLE X - Impeachment
Section 1: The Board of Directors may, at any time, consider charges against one of its members. Upon an affirmative vote of three-fourths of all Directors for the purpose of such consideration, the President shall appoint a committee to investigate such charges. Such committee shall report to the Board at its next regular or special meeting and the Board, after consideration thereof, may, by three-fourths vote, censure, publicly reprimand, expel or otherwise discipline such member. In the event of expulsion, the procedure set forth in Article 11-H of the ACBL By-Laws shall apply.ARTICLE XI - Amendments
Section 1: These By-Laws may be amended at any meeting of the Board by a two-thirds vote of those present and voting, provided the amendment has been submitted in writing at the previous regular Board meeting, or has been made a part of the agenda of the meeting and has been submitted in writing to each member of the Board at least thirty (30) days prior to such meeting.ARTICLE XII - National Board Vacancy
Section 1: Consistent with ACBL rules and regulations, when a vacancy occurs in the office of District Representative to the National Board of the ACBL, and neither the first nor second alternate director is available to fill the vacancy, the District Board of Directors shall elect a District Representative by majority vote, to serve until the next scheduled election.Revised 31 July, 1985
Amended 16 August, 1986
Amended 10 January, 1987
Amended 14 May, 1988
Amended 12 August, 1989
Revised 03 February, 1990
Amended 11 August, 1990
Amended 19 January, 1991
Amended 27 July, 1991
Amended 28 May, 1994
Revised 21 January, 1995
Amended 27 May, 1995
Amended 11 October, 1997
Amended 22 August, 1998
Amended 23 January, 1999
Amended 22 January, 2000
Amended 24 June, 2000
Amended 9 October 2010
Previous page: Mission Statement Next page: District 17 Goodwill Committee