Minutes of the District 17 Board Meeting, January 22, 2011 at the
Marriott Pyramid Hotel in Albuquerque, New Mexico
President John Van Ness called the meeting to order at 8:00 a.m.
Present: Board members Darwin Afdahl, Bonnie Bagley, Evelyn Colson, Lesley Davis, Barbara Dunkley, Karin Griffin, John Grossmann, Darryl Helton, Allen Johnson, Ralph Liguori, Carolyn Newcomb, Jerry Ranney, Marianne Spanier, John Van Ness and David Zapatka.
Also attending a portion of the meeting were Dale Sweetwood, former D17 board member and D17 NAP Coordinator, Kitty Cooper, ScoreCard co-editor and web site designer and Gary Zeiger, director-in-charge.
President's Opening Remarks
John Van Ness thanked Jerry Fleming for his years of service on the D17, Western Conference and National Boards. Jerry is on a cruise, otherwise he would be at the tournament here. John pointed out the success of D17 regionals, in the past five years the units hosting a regional have had a total surplus of $180,000. The tournament schedules are the best among the country and attendance records are being set. John thanked the Albuquerque unit for having a terrific tournament and for the outstanding Friday night dinner.
Seating of New Board Members
Karin Griffin reported that David Zapatka replaces Dale Sweetwood as Mesa's representative (there was no election since David was the sole candidate) and John Grossmann was elected as Colorado at Large representative replacing Bonnie Bagley, who is now the ex-officio member as District Director. There being no irregularities or protests, a motion was made to seat the new board members. The motion was seconded and passed unanimously. John thanked Dale and Jerry for their hard work for D17 and welcomed David and John.
Approval of October 2010 Minutes
Bonnie stated that Gary Zeiger pointed out he cannot be a member of a district committee, therefore, the following sentence on page three should read John Van Ness asked Gary to comment on the two schedules reviewed by the Regional Tournament Committee, of which he is an informal advisor. A motion was made to approve the minutes as corrected. The motion was seconded and passed unanimously.
Bonnie Bagley pointed out that D17 notepads were in the folders along with the paperwork pertinent to the meeting. Free plays are available for the new board members and current board members who need more.
Carolyn Newcomb reported that at the end of 2010, D17 had a net worth of $143, 628, an increase of $1,297 compared to December 31, 2009. She noted that, as required by the IRS, 1099s had been sent to the ScoreCard editors and Dan Williams, who duplicates boards for D17 regional pairs games. An extension for filing D17 tax forms was received since the necessary forms are not yet available. A motion was made, seconded and passed unanimously to accept the treasurer's report.
Karin Griffin stated that Bill Kass, the tournament chair is happy to report a 10% increase in attendance thus far. Karin praised the volunteers for their dedication and hard work. Karin Griffin suggested the board give Jerry Fleming a token of appreciation for his years on the board. A motion was made, seconded and passed to allot $200 for a gift for Jerry. John appointed Karin to do so.
Bonnie Bagley reported she attended the November ACBL board meeting in Orlando as an observer. Bonnie noted that Craig Robinson, from District 4, Central New York, Eastern Pennsylvania, Delaware and Southern New Jersey, was elected as 2011 ACBL President. Craig intends to do something different with his presidency, instead of visiting as many regionals as possible, he is going to visit units and clubs - he plans 100 clubs in 100 days. Information will be sent to units and clubs about the procedure for requesting a visit from Craig.
Attendance at club games is the same as 2009, StaC table count is up. Our Great Western Conference StaCs are a contributing factor to the increase. Regional and sectionals are holding their own, but the table count at the three 2010 NABCs was less then projected.
Management and the Finance Committee are projecting a loss of $67,000 for 2010, but the preliminary 2011 budget projects a gain of $140,000. The only increase is a 4% tournament director session fee.
The ACBL President appoints the chairs and members of the committees (as is done in D17). Craig appointed Bonnie to the following committees: Appeals and Charges, Bridge, CEO Review, NABC Advisory, and Honorary Member Nominating Committee. I was also elected as a trustee to the Charity Foundation.
Bonnie made a motion that the amount budgeted for the District Director's room be earmarked for the D17 Goodwill Committee. The motion was seconded and after discussion, the motion failed.
Board of Governors
Bonnie Bagley attended the Board of Governors meeting at the 2010 Orlando NABC. The Board of Governor's affirmed the actions taken by the Board of Directors. An issue brought before the Board of Governor's was that of slow play, which had been addressed at the National Board Meeting, which passed a motion adopting a new policy that cracks down on slow play and provides tournament directors the authority necessary to assess penalties to reduce slow play.
John Van Ness noted there are three representatives to the Board of Governors from each district, who serve three year terms. Frank Queen from Denver, CO, George Hanzas from Rocky Ford, CO, and Bonnie Bagley from Colorado Springs, CO, were elected in 2009. Dan Williams, now from Henderson, NV also ran but was not elected. Bonnie's position on the Board of Governors is now vacant and should be filled. A motion was made to appoint Dan Williams to the Board of Governors to serve the remaining two years. The motion was seconded and passed unanimously.
John Van Ness said the Western Conference (WC) continues to chug along. In the 1990s, the WC was literally bankrupt, the district loaned the WC $10,000 to mail the FORUM. The WC treasury now has around $50,000, mostly due to the success of the Great Western StaCs. There will be a WC meeting February 10 at the Las Vegas Sectional.
John Van Ness stated the Executive Committee met and discussed the agenda items. John noted that Kitty Cooper stepped in and resurrected the D17 website, upon the Executive Committee's request, after it went "off the air" in November.
John Van Ness noted that some guidelines of what D17 expects of the new ScoreCard editors should be formulated. He stated the number one purpose is to promote District 17 tournaments and bridge throughout the district. John charged the ScoreCard committee with drafting guidelines to be presented at the May board meeting.
At this point Dale Sweetwood joined the meeting and handed out an analysis of the average table count and profit of D17 Regionals for 2000 through 2009. He presented the NAP report, which is under Committee Reports.
Completed Tournament Reports
Darwin Afdahl reported the table count of 1,253 was down about 13%, but still a surplus of $3,641 was realized. Darwin noted there were the usual minor complaints, but on the whole everyone had a good time and the tournament was successful.
Tucson I/N (February 24-27, 2011) Darwin reported all is ready and will be held in a new location, the Desert Diamond Hotel and Casino
Tucson (February 27-March 4, 2012) Darwin noted that other sites are being checked out, but the Holiday Inn Palo Verde is interested in keeping the tournament.
Mesa (March 28-April 3, 2011) Dave Zapatka stated that the tournament will be at the Mesa Convention Center instead of the San Marcos Resort. Dave said room reservations are currently dismal, but last year they were behind at this point also. There is no room to negotiate the contracted room rates because this is the end of Spring training for the Cubs and rooms are at a premium.
Mesa (April 30-May 6, 2012) Dave reported the location has not yet been determined and no contracts have been signed. Dave asked for input from board members as to their experiences of the two sites - there are pros and cons of each.
Denver (May 24-30, 2011) Carolyn noted that everything is ready. Flyers are available for all to take back to their units. The contract with the Renaissance goes through 2014.
Las Vegas (June 20-26, 2011) Barbara Dunkley said the first sectional at Ballys will be in February. The room night block has been increased three times, which is a good sign for better attendance when the Las Vegas Regional moves to Ballys in 2014. The LV Regional will remain at the Riviera until then. The flyers are not available yet, but will be soon.
Colorado Springs (August 15-21, 2011) Bonnie Bagley reported the proposed schedule was sent to the Regional Tournament Committee, which after reviewing recommended the following changes: the addition of a Compact Knockout Tuesday at 1 and 7 pm, the elimination of the Wednesday and Friday Gold Rush Strati-flighted Pairs, to be Open Pairs; the elimination of the 10 am and 3 pm Open Pairs. A motion was made and seconded to approve the schedule as recommended. The motion passed. The budget was reviewed by the Finance Committee which recommended approval. A motion was so made, seconded and passed. A motion was made to offer Colorado Springs the Baldwin Plan. The motion was seconded and passed.
Phoenix (October 17-23, 2011) Lesley Davis noted that after approval of the schedule, it was discovered the District NAP Finals will be held at the Phoenix Regional. Therefore, the Regional Tournament Committee has recommended the elimination of the Friday 1 & 7 pm Open Pairs and converting the 10 am & 3 pm Senior Pairs to Daylight Open Pairs. A motion was so made, seconded and passed.
Albuquerque (January 16-23, 2012) Karin Griffin stated the tournament remains at the Marriott Pyramid and the contract with the hotel goes through 2012.
At this time, Kitty Cooper joined the meeting. She is co-editor of the ScoreCard, with her husband, Steven. She said she does the writing and Steven is the editor. Kitty noted she and Steven were told their mission was to publicize the district tournaments and make the paper interesting enough that people will actually read it, instead of just looking at the pictures and results. Kitty stated she has received favorable comments about the Consult the Coopers and the Meet "someone" articles. Kitty asked what the charge would be for a tournament ad in the ScoreCard from a non-D17 tournament. It was moved and seconded to charge $200 for a one half page ad for a Non-D17 tournament ad in the ScoreCard. The motion passed unanimously.
District 17 Web Site
Kitty Cooper explained what she has done to keep the current D17 web site going and explained options for the creation of an updated web site. Kitty is a professional web designer. She advises a content management system, which allows editing roles by different people, who would have access to make changes to the web site. Kitty said what makes a good web site is being able to find the information sought, good navigation plus a search function and ease of maintenance. Kitty presented a proposal for designing a new D17 website. A motion was made and seconded to form a web site committee, authorized to spend $1,000 to work with Kitty to develop a new web site. The motion was seconded and passed unanimously.
Gary Zeiger joined the meeting and reported that through Friday night there were 1507 tables which is 150 up over last year. Gary predicts a minimum of 2,000 tables, not including the NAPs. The Senior Pairs have been large all three days, there have been two good sized sections each day. The Open Pairs Tuesday, Wednesday and Friday were decent sized. The Knockouts have been good as well. There have been some space issues. The two session BAM does well in Albuquerque and Denver, this year there were 46 tables.
Elections See above
GNT Jerry Ranney stated qualifying games are in progress, there have been about 400 tables so far. The qualifying period runs through the end of April. Jerry will publish the winners of GNT qualifying games if the results are submitted to him by the ScoreCard deadline, which is the 5th of the month for the following month's issue.
NAP Dale Sweetwood reported NAP participation at the unit level was slightly down this year. Four units did not participate at all; Yuma, Pueblo, Clovis and Alamogordo. There was some confusion due to the change of the district final from the October 2010 Tucson Regional to the January 2011 Albuquerque Regional. ACBL allows extra participation for the districts which have the most qualifying club/unit games. Districts 7 and 10 received the extra allocation for Flights B & C. District 7 received the Flight A allocation along with the Flight A 2010 winners. Dale noted that a player may qualify for their district finals by qualifying in any NAP club or unit qualifying game in any district. The Flight B District Finals were held Friday, there were 15 tables. The winners were 1st Jim Rowland, Phoenix AZ - Alan Salem, Scottsdale AZ, 2nd Mark Steele - Gerald Duncan, Albuquerque NM and 3rd Edward Yosses, Loveland CO - Bill Stoltey, Fort Collins CO. Flights A and C will be held Saturday. John Van Ness thanked Dale for doing a great job.
I/N Evelyn Colson stated she has mailed postcards to I/N players for the Tucson NLM Regional and will mail the postcards for the Mesa Regional after this tournament.
Charity Karin will report one at a time the five charities who were selected by the district board to the ACBL Charity Grant. Karin distributed flyers on Hospice and Palliative Care of Western Colorado, and John Van Ness noted the land was donated by a bridge player. Karin explained for the new board members that the charities selected in 2010 were Hospice and Palliative Care of Western Colorado, submitted by the Grand Junction Unit, La Mesita Family Homeless Shelter, submitted by the Mesa Unit, Self Help, Inc, submitted by the Los Alamos Unit, Wyoming Air National Guard Family Program, Children's Holiday Party and Breakfast with Santa, submitted by the Cheyenne Unit and Hospice of the Valley, submitted by the Phoenix Unit.
Regional Tournaments See above
ScoreCard See above
Sectional Tournament Coordination Marianne Spanier questioned to whom she should send sanction requests. She currently sends them to Ken Monzingo, Jerry Fleming and ACBL, with John Van Ness copied. John Van Ness pointed out that it would be beneficial to copy the whole board.
Finance Carolyn Newcomb reported the Certificate of Deposits (CDs) are coming due and they will be reinvested in three increments.
Baldwin Plan Bonnie Bagley reported that she met with Dale Sweetwood and David Zapatka to discuss the Baldwin Plan. It is recommended that a thorough review of the Baldwin Plan be done.
Goodwill Lesley Davis noted the charter is on the web site, Lesley said that instructions for nominations for the D17 Goodwill Committee have been distributed. The red wristbands were handed out Thursday, which was D17 Goodwill Day and articles were in the Daily Bulletin. Karin designed a D17 Goodwill Pin and ordered a sample which she displayed for all to see. A motion was made to purchase the minimum amount of pins. The motion was seconded and passed.
Karin mentioned there have been problems with communication with Dan Williams. Bonnie will email the board the agreements D17 has with Dan Williams.
There was no report from the By Laws, Education, Unit Affiliations, Appeals and Contract Review Committees.
Election of Officers
Carolyn Newcomb was nominated and seconded for president. John Van Ness was nominated and seconded for president. Carolyn Newcomb was elected president.
Ralph Liguori was nominated and seconded for vice president. Ralph was elected vice president.
Bonnie Bagley was nominated and seconded for secretary. Bonnie was elected secretary.
Jerry Ranney was nominated and seconded for treasurer. Jerry was elected treasurer.
Karin Griffin was nominated and seconded for election secretary. Karin was elected election secretary.
There being no further business a motion was made, seconded, and carried to adjourn the meeting at 11:47 am.
The next meeting will be Saturday, May 28, 2011 in Denver, Colorado at 8:00 a.m.
Bonnie L. Bagley
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